Careers

Location: New York, NY
Type: Full-Time
Reports To: Founder & CEO

The Role. We are seeking a highly organized, proactive Executive Assistant to the CEO & Operations Manager to serve as a right hand to the Founder while helping build and oversee the operational backbone of the company. This role sits at the intersection of executive support, operations, and cross-functional leadership. You will ensure the day-to-day runs smoothly while translating high-level priorities into clear plans, systems, and accountability across teams. Acting as a trusted extension of the Founder, you will protect time, drive follow-through, and help ensure the company remains aligned, organized, and moving forward. This role also calls for strong cultural fluency and aesthetic judgment - an instinct for what feels relevant, thoughtful, and on-brand, and the ability to bring that sensibility into day-to-day decisions and interactions. As AIRE continues to scale, this role is designed to evolve into expanded operational leadership with increased scope and responsibility.

Founder & CEO Support

• Serve as a trusted right hand to the Founder, managing calendars, meetings, calls, and occasional travel while protecting time and focus

• Prepare agendas, briefing materials, memos, meeting notes, etc and manage follow-through on action items 

• Filter and manage inbound communication, acting as a professional point of contact for clients, partners, and collaborators

• Prepare and edit correspondences, reports, presentations, decks, and internal documents as needed

• Anticipate needs, proactively address issues, and handle sensitive and confidential information with discretion and professionalism

• Support special projects and initiatives requiring research, sound judgment, organization, and follow-through

• Prepare briefs, context, and recommendations to support executive decision-making

• Support relationship management through follow-ups, thoughtful gifting, and key dates across professional and personal networks

• Assist with planning and logistics for hosted gatherings and moments that intersect with professional relationships

• Support select personal logistics for the Founder that impact availability and effectiveness, including scheduling, travel coordination, reservations, and time-sensitive commitments

• Step in during high-demand periods to remove friction and ensure seamless day-to-day flow

Operations & Internal Systems

• Oversee day-to-day business and office operations and logistics to ensure a smooth, efficient, and well-run environment

• Create, maintain, and improve internal databases, trackers, and reporting across talent rosters, partnerships, operations, and finance

• Build, refine, and document internal processes, systems, and operational infrastructure, ensuring clear documentation and knowledge sharing

• Develop and implement operational policies, procedures, and best practices to improve efficiency and consistency across teams

• Ensure departments meet performance targets, deadlines, and operational standards

• Coordinate information flow between finance, leadership, and internal teams, including participation in ongoing financial check-ins and reporting reviews

• Proactively identify opportunities and implement solutions to improve operational efficiency

• Coordinate with external vendors, consultants, and service providers as needed to support operations and initiatives

• Support documentation standards, process hygiene, and operational clarity across the organization

• Assist in planning and executing company-wide initiatives, milestones, and team moments

Execution, Alignment & Team Leadership

• Manage internal leadership and team execution, ensuring clarity around priorities, timelines, and ownership

• Partner with the Founder to translate company goals into concrete plans, timelines, and delegated ownership

• Capture action items, track progress, flag risks or bottlenecks, and drive follow-through

• Establish and maintain operating rhythms including weekly priorities, leadership check-ins, monthly goals, and quarterly planning

• Hold team leads accountable to commitments and deliverables, escalating issues and resolving blockers as needed

• Serve as connective tissue across teams to ensure alignment, communication, and momentum

• Coordinate internal leadership meetings, all-hands meetings, and company-wide planning sessions

• Support onboarding, role clarity, and internal documentation to ensure team members are set up for success

• Maintain performance cadence and accountability tracking across teams

Qualifications

• 3+ years of experience in executive and operations support within an entertainment, talent agency, media, or founder-led environment

• Demonstrated ability to manage people, projects, and competing priorities in a fast-paced, high-expectation setting

• Exceptional organizational skills with strong attention to detail and follow-through

• Clear, confident, and sophisticated written and verbal communication skills

• Proven ability to manage complex workflows and high-touch relationships with discretion and professionalism

• Strong analytical and problem-solving abilities, with sound judgment and decision-making instincts

• Experience building, maintaining, and improving systems, processes, trackers, or operational workflows

• High level of integrity and comfort handling sensitive and confidential information

• Tech-forward and detail-oriented, with fluency in Google Workspace, Slack, and modern project management or tracking tools

• Flexibility to work outside standard business hours when needed

What We’re Looking For

• A proactive, entrepreneurial operator with a strong sense of ownership and accountability

• Someone who thrives in building structure, systems, and clarity where they don’t yet exist

• A results-driven, highly resourceful “figure it out” mindset, with persistence and strong follow-through

• A trusted listener with an ear to the ground, able to represent the Founder with sound judgment and discretion

• Calm, solutions-oriented leadership across diverse personalities, teams, and priorities

• Excellent judgment and comfort navigating nuanced situations and sensitive information

• Culturally fluent and aesthetically minded, with a natural instinct for what feels relevant, thoughtful, and on-brand — from knowing what’s new and cool to sourcing well-considered gifts, references, and ideas tailored to the moment and the individual

• An innovative, curious thinker with a genuine interest in business, digital media, entertainment, and pop culture

• Ambition to grow into broader operational leadership over time

What We Offer

• Competitive Compensation aligned with experience and scope

• Comprehensive Benefits, including medical, dental, and vision insurance with employer contribution

• 401(k) Plan with employer match

• Competitive Paid Time Off and a flexible hybrid work model

• Room to Grow. This role has real trajectory. Growth is driven by ownership, judgment, and impact, with the opportunity to take on expanded operational leadership as the company evolves.

• High-Trust, High-Impact Work. You’ll be closely involved in how the business runs day to day, with visibility into decisions and the ability to meaningfully influence outcomes.

• A Thoughtful, Collaborative Team. We value clarity, trust, and high standards. The culture is supportive, direct, and driven by shared accountability.

• Mentorship. Work in close partnership with a Founder who values curiosity, discernment, and continuous improvement, and is committed to mentorship, feedback, and long-term growth.

AIRE is an equal opportunity employer. We’re committed to building a team that reflects a broad range of backgrounds, identities, and perspectives. All qualified applicants will be considered without regard to race, ethnicity, religion, gender identity, sexual orientation, disability, age, or veteran status.

Position: Assistant Talent Manager

Location: New York, NY

Employment Type: Full-Time

Reports To:  CEO + Director of Talent

Position Overview

AIRE is hiring a highly organized, proactive, and driven Assistant Talent Manager to support a Talent Manager and their roster of talent. This role is ideal for someone with sharp instincts and a genuine interest in digital media and influential voices across lifestyle, design, fashion, beauty, and the arts.

You will oversee the day-to-day execution of talent partnerships, campaign management, and related operations, playing a critical role in ensuring projects are run seamlessly from start to finish. Working closely with the Talent Manager, you will help implement strategic initiatives that build and scale standout talent brands creatively, strategically, and financially.

Beyond execution, this role requires initiative and forward momentum. You’ll anticipate needs, drive progress, and help move projects and partnerships forward in a fast-paced, dynamic environment. This position is well suited for someone eager to grow within talent representation and contribute meaningfully to AIRE’s next chapter.

Scope, level of responsibility, and compensation will vary based on experience.

Key Responsibilities

• Project Management & Execution

  • Oversee all phases of project and partnership execution, including developing scopes, supporting light negotiations, reviewing contracts, securing signatures, and managing deliverables through campaign closeout

  • Coordinate creative briefs, product shipments, timelines, and deliverable tracking to ensure all contractual terms are met

  • Serve as a key point of contact for the Talent Manager’s roster, facilitating clear and consistent communication.

  • Compile partnership details into Statements of Work for review and assist with case studies and performance recaps to support future pitches

  • Ensure a high standard of execution, communication, and professionalism across all projects

  • Support talent on site for events, shoots, and occasional travel related to partnerships

• Strategic Input & Business Development

  • Contribute to talent strategy development, aligning daily execution with both short- and long-term business goals

  • Support the development and execution of strategic partnerships across appearances, digital campaigns, social content, endorsements, launches, and more

  • Prepare pitch materials and presentations to support new business and partnership growth

  • Assist the Talent Manager with proactive outreach, sourcing contacts, and supporting negotiations

  • Demonstrate curiosity around talent development, deal structures, and partnership strategy, with a desire to understand how brands, talent, and revenue intersect

  • Over time, take increased ownership of smaller negotiations, proactive pitches, and the day-to-day support and management of select talent

  • Stay informed on industry trends, digital platforms, and best practices, with a strong pulse on social media and evolving partnership models

• Administrative Support & Coordination

  • Act as the right hand to the Talent Manager, supporting workflows and the talent roster across internal and external comms and initiatives

  • Manage internal databases, trackers, and systems to ensure accurate documentation of campaign details, assets, and contracts

  • Provide clear weekly updates to talent and stakeholders outlining deliverables, deadlines, calls, events, and action items

  • Coordinate calendars, meetings, and calls, including detailed note taking and follow through on priorities

  • Maintain and update talent materials and decks on a regular cadence

  • Take on ad hoc projects and contribute to company wide initiatives and internal efforts that support the agency’s growth and evolving needs

Please note that this job description is not exhaustive and may change at any time, with or without notice, to accommodate the evolving needs of the position and the company.

Core Competencies

• Self Starter with a Collaborative Mindset: Takes initiative while working seamlessly with teammates, talent, and partners

• Growth-Minded: Curious about talent development, deal mechanics, and the business of partnerships, with a desire to keep learning

• Adaptable: Thrives in a dynamic environment, adjusting quickly as priorities shift while maintaining focus and follow through

• Talent & Client Focused: Genuinely interested in talent representation, brand partnerships, and building long term relationships

• Clear Communicator: Professional, confident, and thoughtful in both written and verbal communication

• Integrity-Driven: Upholds high standards, acts with transparency, and builds trust with clients, talent, and colleagues

• Detail-Oriented: Maintains organized workflows, ensures consistency, and manages details with precision to guarantee smooth execution

• Cultural Sensitivity: Demonstrates an understanding of diversity and inclusion, working with talent and clients from a range of backgrounds to create relevant, respectful work

• Professional Representation: Acts as an extension of AIRE, projecting confidence, integrity, and professionalism in every internal and external interaction

Qualifications

• 2 to 4 years of experience in administrative support, project management, or a related role

• Strong organizational skills and ability to manage multiple priorities

• Comfort working in a fast-paced environment with a high volume of communication

• Passion for digital media and interest in talent representation and brand partnerships

What We Offer

• Competitive Compensation

• Comprehensive medical, dental, and vision insurance with employer contribution

• 401(k) plan with employer match

• Competitive paid PTO and flexible WFH policy

• Uncapped Opportunity for Growth and Leadership: We don’t believe in ceilings. Show up, deliver, and lead. Your advancement is driven by your ambition, performance, and impact.

• Fast-Paced and High-Impact Work: Join a dynamic team at a fast-growing talent management agency where no two days are the same.

• A Voice that Matters: Good ideas are heard, valued, and swiftly acted on. You’ll have real input and ownership.

• Supportive Culture: A strong, collaborative, and welcoming team that celebrates wins and has each other’s backs.

• Professional Development Support: You’ll have a leader who’s genuinely invested in your growth, providing the tools, feedback, and opportunities you need to keep evolving, sharpening your skills, and advancing your career.

AIRE is an equal opportunity employer. We’re committed to building a team that reflects a broad range of backgrounds, identities, and perspectives. All qualified applicants will be considered without regard to race, ethnicity, religion, gender identity, sexual orientation, disability, age, or veteran status.