Careers

Location: New York, NY
Type: Full-Time
Reports To: Founder & CEO

The Role. We are seeking a highly organized, proactive Executive Assistant to the CEO & Operations Manager to serve as a right hand to the Founder while helping build and oversee the operational backbone of the company. This role sits at the intersection of executive support, operations, and cross-functional leadership. You will ensure the day-to-day runs smoothly while translating high-level priorities into clear plans, systems, and accountability across teams. Acting as a trusted extension of the Founder, you will protect time, drive follow-through, and help ensure the company remains aligned, organized, and moving forward. This role also calls for strong cultural fluency and aesthetic judgment - an instinct for what feels relevant, thoughtful, and on-brand, and the ability to bring that sensibility into day-to-day decisions and interactions. As AIRE continues to scale, this role is designed to evolve into expanded operational leadership with increased scope and responsibility.

Founder & CEO Support

• Serve as a trusted right hand to the Founder, managing calendars, meetings, calls, and occasional travel while protecting time and focus

• Prepare agendas, briefing materials, memos, meeting notes, etc and manage follow-through on action items 

• Filter and manage inbound communication, acting as a professional point of contact for clients, partners, and collaborators

• Prepare and edit correspondences, reports, presentations, decks, and internal documents as needed

• Anticipate needs, proactively address issues, and handle sensitive and confidential information with discretion and professionalism

• Support special projects and initiatives requiring research, sound judgment, organization, and follow-through

• Prepare briefs, context, and recommendations to support executive decision-making

• Support relationship management through follow-ups, thoughtful gifting, and key dates across professional and personal networks

• Assist with planning and logistics for hosted gatherings and moments that intersect with professional relationships

• Support select personal logistics for the Founder that impact availability and effectiveness, including scheduling, travel coordination, reservations, and time-sensitive commitments

• Step in during high-demand periods to remove friction and ensure seamless day-to-day flow

Operations & Internal Systems

• Oversee day-to-day business and office operations and logistics to ensure a smooth, efficient, and well-run environment

• Create, maintain, and improve internal databases, trackers, and reporting across talent rosters, partnerships, operations, and finance

• Build, refine, and document internal processes, systems, and operational infrastructure, ensuring clear documentation and knowledge sharing

• Develop and implement operational policies, procedures, and best practices to improve efficiency and consistency across teams

• Ensure departments meet performance targets, deadlines, and operational standards

• Coordinate information flow between finance, leadership, and internal teams, including participation in ongoing financial check-ins and reporting reviews

• Proactively identify opportunities and implement solutions to improve operational efficiency

• Coordinate with external vendors, consultants, and service providers as needed to support operations and initiatives

• Support documentation standards, process hygiene, and operational clarity across the organization

• Assist in planning and executing company-wide initiatives, milestones, and team moments

Execution, Alignment & Team Leadership

• Manage internal leadership and team execution, ensuring clarity around priorities, timelines, and ownership

• Partner with the Founder to translate company goals into concrete plans, timelines, and delegated ownership

• Capture action items, track progress, flag risks or bottlenecks, and drive follow-through

• Establish and maintain operating rhythms including weekly priorities, leadership check-ins, monthly goals, and quarterly planning

• Hold team leads accountable to commitments and deliverables, escalating issues and resolving blockers as needed

• Serve as connective tissue across teams to ensure alignment, communication, and momentum

• Coordinate internal leadership meetings, all-hands meetings, and company-wide planning sessions

• Support onboarding, role clarity, and internal documentation to ensure team members are set up for success

• Maintain performance cadence and accountability tracking across teams

Qualifications

• 3+ years of experience in executive and operations support within an entertainment, talent agency, media, or founder-led environment

• Demonstrated ability to manage people, projects, and competing priorities in a fast-paced, high-expectation setting

• Exceptional organizational skills with strong attention to detail and follow-through

• Clear, confident, and sophisticated written and verbal communication skills

• Proven ability to manage complex workflows and high-touch relationships with discretion and professionalism

• Strong analytical and problem-solving abilities, with sound judgment and decision-making instincts

• Experience building, maintaining, and improving systems, processes, trackers, or operational workflows

• High level of integrity and comfort handling sensitive and confidential information

• Tech-forward and detail-oriented, with fluency in Google Workspace, Slack, and modern project management or tracking tools

• Flexibility to work outside standard business hours when needed

What We’re Looking For

• A proactive, entrepreneurial operator with a strong sense of ownership and accountability

• Someone who thrives in building structure, systems, and clarity where they don’t yet exist

• A results-driven, highly resourceful “figure it out” mindset, with persistence and strong follow-through

• A trusted listener with an ear to the ground, able to represent the Founder with sound judgment and discretion

• Calm, solutions-oriented leadership across diverse personalities, teams, and priorities

• Excellent judgment and comfort navigating nuanced situations and sensitive information

• Culturally fluent and aesthetically minded, with a natural instinct for what feels relevant, thoughtful, and on-brand — from knowing what’s new and cool to sourcing well-considered gifts, references, and ideas tailored to the moment and the individual

• An innovative, curious thinker with a genuine interest in business, digital media, entertainment, and pop culture

• Ambition to grow into broader operational leadership over time

What We Offer

• Competitive Compensation aligned with experience and scope

• Comprehensive Benefits, including medical, dental, and vision insurance with employer contribution

• 401(k) Plan with employer match

• Competitive Paid Time Off and a flexible hybrid work model

• Room to Grow. This role has real trajectory. Growth is driven by ownership, judgment, and impact, with the opportunity to take on expanded operational leadership as the company evolves.

• High-Trust, High-Impact Work. You’ll be closely involved in how the business runs day to day, with visibility into decisions and the ability to meaningfully influence outcomes.

• A Thoughtful, Collaborative Team. We value clarity, trust, and high standards. The culture is supportive, direct, and driven by shared accountability.

• Mentorship. Work in close partnership with a Founder who values curiosity, discernment, and continuous improvement, and is committed to mentorship, feedback, and long-term growth.

AIRE is an equal opportunity employer. We’re committed to building a team that reflects a broad range of backgrounds, identities, and perspectives. All qualified applicants will be considered without regard to race, ethnicity, religion, gender identity, sexual orientation, disability, age, or veteran status.

TALENT MANAGER

Location: New York, NY
Employment Type: Full-Time

We’re hiring a sharp, strategic, and high-performing Talent Manager to join AIRE. This is not an entry-level role, it’s for someone with strong experience, sharp instincts, and real ambition. You’re a big-picture thinker with precise execution, a trusted partner to talent, and a confident closer who understands what it takes to win. You’re entrepreneurial, solutions-oriented, and resourceful,  someone who doesn’t stop at no, is quick to self-educate and build new skills, and consistently delivers best-in-class work. You’re driven to sign the best talent, land the biggest partnerships, and build standout brands that scale- creatively, strategically, and financially. 

This is a place for people who care deeply, aim high, and show up to do excellent work every single day. It is a high-impact role at a pivotal time: you’ll help shape the next chapter of AIRE, elevating talent, expanding the agency’s presence, and generating meaningful revenue through smart strategy, targeted outreach, and best-in-class execution.

If you’re looking for a place to lead, grow, and do the best work of your career, AIRE is it.

Position Responsibilities

Talent Development & Management

• Recruit and Manage a roster of high-potential talent and expert voices that embody AIRE’s vision and values.

• Act as day-to-day manager and trusted advisor, offering counsel on brand direction, content strategy, partnerships, and long-term growth

• Guide talent beyond digital: books, licensing, TV, product extensions, events, and more

• Maintain consistent, thoughtful communication with talent and lead execution across all active projects with efficiency 

• Know your talent’s differentiators, strengths, and areas for growth and provide guidance accordingly.

Sales & Partnerships

• Actively pitch talent for opportunities and creatively package ideas that align with talent and brand goals. 

• Identify revenue-driving opportunities and market trends; develop targeted pitch decks to get deals over the line

• Maintain and grow a pipeline of warm brand leads

• Convert one-off deals into long-term relationships

• Represent AIRE and our talent at meetings, shoots, events, and networking opportunities

• Create Media Kits for Talent and keep them updated reflective of latest highlights, numbers, partnerships  and imagery. 

• Contract Fluency is Essential. Negotiate contracts with precision, ensuring terms reflect the deal, protect the talent, and uphold a high standard of professionalism and clarity. 

• Work closely with the finance department to track and project revenue accurately.

Project Management & Execution

• Oversee and manage every stage of project and partnership execution, from developing scopes, redlining contracts, securing signatures, to reviewing creative briefs and coordinating product deliveries, managing deliverables, tracking timelines, and working with accounting to ensure accurate invoicing and closeout

• Liaise between talent and partner teams to ensure seamless communication and high-quality output

• Compile case studies and performance recaps that strengthen future deal flow and pitch positioning. 

• Stay analytical: understand what’s performing, why, and how to better position talent for success

Strategic Input & Agency Building

• Contribute big ideas and execute on them - we’re looking for leaders who think deeply and act decisively.

• Work cross-functionally with all internal teams to support holistic agency growth 

• Stay on top of industry trends, news, digital strategies, and best practices in the influencer and entertainment space

• Research and surface potential new talent in line with AIRE’s brand and standards

• Operate as a true ambassador for AIRE, internally and externally, with integrity, creativity, and professionalism

Qualifications

• 5+ years of experience in talent management, minimum 2 years with a manager title

• Demonstrated success in representing a roster of talent, closing brand deals and scaling talent across verticals

• Savvy in contract negotiation, redlining, and spotting opportunities or risks others might miss

• You're skilled at turning a pitch into a signed partnership - whether that means reading the room, adapting your approach, refining the deck, or pushing conversations forward to a yes.

• Successful history of meeting and exceeding revenue goals.

• Existing network of brand and agency contacts across lifestyle, beauty, fashion, food, design, wellness, and media with a natural ability to create relationships, maintain them, and a hunger to continue to grow them

• Excellent written, verbal, and visual presentation communication skills

• Ability to thrive in a fast-paced, high-volume email/workload environment with clarity and calm and operate with a sense of urgency and organization

• Design fluency in Canva to create pitch decks and tell a compelling visual story that sells the talent, the idea or the partnership

You Are:

• Entrepreneurial and proactive - you take initiative, figure things out, and move with purpose

• Growth-minded and resourceful - you’re quick to self-educate, adapt, and push to deliver best-in-class work

• Tenacious and solutions-oriented - you don’t stop at no and are always building, improving, and moving things forward

• Hungry for commercial results but always grounded in client care, strategic thinking, and long-term brand building

• Collaborative and thoughtful - you work well across teams and contribute to a culture of shared growth and accountability

• Grounded in integrity - you operate with high standards, protect confidentiality, and prioritize long-term trust

• Respectful of process - you uphold systems and protocols that support clarity, consistency, and scale

• Invested in the work - you stay engaged, take ownership, and see things through

• Passionate about the industry and excited to grow within it

• Positive, team-oriented, and genuinely enjoyable to work with

What We Offer:

• Competitive Compensation - aligned with experience and scope

• Comprehensive Benefits, including medical, dental, and vision insurance with employer contribution

• 401(k) Plan with employer match

• Competitive Paid Time Off and a flexible hybrid work model

• Uncapped Opportunity for Growth and Leadership. We don’t believe in ceilings. Show up, deliver, and lead. Your advancement is limited only by your ambition and impact. 

• Fast-Paced and High-Impact Work. Join a dynamic team at a fast-growing talent management firm where no two days are the same.

• A Voice that Matters. Good ideas are heard, valued, and swiftly acted on. You’ll have real input and ownership.

• A Thoughtful, Collaborative Team. We value clarity, trust, and high standards. The culture is supportive, direct, and driven by shared accountability.

• Professional development support – You’ll have a leader who’s genuinely invested in your growth, providing the tools, feedback, and opportunities you need to keep evolving, sharpening your skills, and advancing your career.

ABOUT AIRE

AIRE is a boutique talent management and consulting company representing a highly curated roster of influential voices across food, design, media, wellness, and more. We represent talent to build thoughtful, future-facing brands, offering hands-on support across partnerships, digital and offline presence, and long-term business strategy spanning brand endorsements, literary, television, multimedia, speaking, and licensing opportunities. We’re deeply invested in our talent’s growth- creatively, commercially, and personally. Our approach is collaborative, creative, and results-driven. We partner with best-in-class brands to craft strategic, high-impact collaborations that feel fresh, culturally relevant, and truly resonant- shaping work that drives both influence and impact. We care deeply about the people we work with. We move with intention and urgency, think expansively, and hold ourselves to a high standard of excellence. Rooted in intention, initiative, and integrity, our culture is built on collaboration, innovation, and growth. We believe quality beats quantity, every time. We love what we do and show up with purpose each day, driven by our mission to shape passions into brands, scale those brands into thriving businesses, amplify important voices, and bring meaningful ideas to life.

AIRE is an equal opportunity employer. We’re committed to building a team that reflects a broad range of backgrounds, identities, and perspectives. All qualified applicants will be considered without regard to race, ethnicity, religion, gender identity, sexual orientation, disability, age, or veteran status.